Sample · not a client file
The Friday Close
Week ending Friday, October 9, 2026 · Sample client: a four-job HVAC and plumbing contractor
This week in four lines. Cash ties to the bank. $15,095 of finished work has not been billed. The medical office job is forecast at 17.0% margin against a 22.9% bid. $6,240 of cost has no job on it yet.
Illustrative numbers. Every figure below ties to the one beside it.
Decide this week
- Bill the duplex final draw: $7,700. Work is complete and the cost is in. Nothing stands between this and an invoice.
- Medical office TI: cost to complete is now $18,500. Total cost forecast moves from $74,000 to $79,700, so margin falls from 22.9% to 17.0%. Decide on a change order for the added ductwork before the next draw.
- Assign $6,240 to a job. Three vendor bills and two card charges came in with no job. Reply with the job for each and they post Monday.
Cash
Bank balance $98,770 − outstanding checks $11,350 = book balance $87,420. Ties, difference $0.00.
Jobs
| Job | Contract | Cost to date | % done | Earned | Billed | Over / (under) | Margin at bid → forecast |
|---|---|---|---|---|---|---|---|
| Kingwood remodel | 184,000 | 98,400 | 70.3% | 129,326 | 142,000 | 12,674 over | 23.9% → 23.9% |
| Medical office TI | 96,000 | 61,200 | 82.7% | 79,395 | 72,000 | (7,395) under | 22.9% → 17.0% |
| Duplex HVAC | 38,500 | 29,800 | 100% | 38,500 | 30,800 | (7,700) under | 24.7% → 22.6% |
| Plumbing rough-in | 52,000 | 14,500 | 35.4% | 18,390 | 20,000 | 1,610 over | 21.2% → 21.2% |
% done is cost to date ÷ forecast total cost. Earned is contract × % done. Over means billed ahead of work, which is a liability. Under means work done and not yet billed. Unassigned cost of $6,240 is held outside these four jobs until you tell us where it belongs.
Retainage
Held by customers (receivable): $26,480 across the four jobs. Held back from subs (payable): $9,350. Both sit on the balance sheet, not in income.
Receivables
| Current | 31–60 days | 61–90 days | Over 90 | Total open |
|---|---|---|---|---|
| 41,200 | 18,900 | 9,600 | 6,400 | 76,100 |
The $6,400 over 90 days is one customer. A call script is attached to your Friday email.
Prepared by Fieldstone Advisory from your bank feeds, bills, and payroll. Drafts are reviewed by a person before they reach you. This is a sample built on invented figures, not a client file.